Requirements
- To provide a comprehensive Vendor Surveillance Co-ordination service to current and prospective clients in accordance with all relevant IMS procedures and work systems – including but not limited to L3-OCP-002 and all its referenced guidelines.
- Co-ordinating Vendor Surveillance assignments, liaising between the Client and the field personnel to ensure that the Clients’ Quality requirements are identified in full detail, accurately transmitted between all parties and met wherever possible.
- Source and gain Clients’ approval for appropriate Inspectors with sufficient experience and qualifications that match the Client’s requirements.
- Ensuring that the “Brief for Services” document contains appropriate details to ensure successful completion of the assignment.
- Update and maintaining Surveillance assignments detail in the AMIS Systems.
- Provide administrative support to ensure smooth day-to-day operations.
- Collecting, checking contractor's timesheets and expenses claims.
- Assisting Finance on submission of invoicing report list for billing.
- Perform any other ad-hoc assignments as and when required.
- The Admin Coordinator will receive Applus Induction Training and become enrolled within the Applus ongoing training programme for Co-ordination Personnel.
Education
- Diploma preferred, those who match experience requirements may be considered.
Experience
- Minimum 2-3 years of experience in an engineering environment.
- Relevant industry experience (would be ideal).
Key Skills
- Excellent organizational skills in fast paced working environment. Ability to plan, organize and set priorities
- Excellent communication and interpersonal skills both verbal and written.
- Proficiency in Microsoft office software (Excel, Word, Power Point, etc).
Preferred Skills
- Ability to work independently
- Meticulous and organized team player
- Client and service-oriented
- Honest, energetic, dynamic and trustworthy
- Able to work well as part of a team and be flexible
