Our client is leading Law Firm known for it's professional services across the region.
The Role
- Serve as the point person for office administration duties including: invoices, maintenance, mailing, supplies, equipment and errands
- Responsible for ad-hoc front desk duties which includes attending to all incoming guests and internal staff requests in a friendly manner
- Partner with global HR to complete local tasks as necessary, this also includes assisting in the on-boarding and off-boarding process for new hires and exiting employees
- Address employees queries regarding office management issues (e.g. stationery, repairs and couriers)
- Track reports on General and Administrative budget for office supplies
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like office parties, celebrations and conferences
- Designated point of contact for all matters relating to maintenance of Health and Safety standards at the Singapore office.
Requirements
- Minimum 2 years relevant experience in an office administration role
- Strong organisational and planning skills in a fast-paced environment
- Availability & willingness to work at our front office desk five days a week
- Excellent written and verbal communication skills.
Fluency in English (written and spoken)
- An eye for detail especially when filling forms or checking invoices etc.
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent time management skills and ability to multi-task and prioritize work
- Ability to work cross departments and within a global team
Ideal opportunity for an enthusiastic professional who takes pride in being the 'first point of contact' and in providing an excellent customer experience to employees and visitors alike.
