Role Purpose
This role will require the individual to be responsible for all crew payroll and accounts-related matters.
Role Accountabilities
Crew payroll
· Maintains monthly payroll for Swire Shipping seafarers and ensures monthly wages are promptly processed and properly disbursed in accordance with their contract terms.
· This includes processing of balance of wages, allotments, sick wages, and claims through Compas (payroll system).
· Ensure that mandatory payments such as CPF and pension payments are processed timely.
· Responsible for ensuring accuracy and timely processing of the payroll of all permanently employed seafarers including project crew and auditors.
· Liaise with crewing team and manning agencies to ensure crew movements are correctly captured.
· Responsible for processing payroll and payments for crew hired through our Papua New Guinea Office, including mandatory payments such as Superfund, advanced taxes and union dues.
Crew accounts
· Checks all payroll summary reports, Master’s cash statement, wage variables and bond summaries, and posts to an SAP system.
· Processing of crewing invoices through the Medius flow system.
· Checking and posting monthly manning and training invoices. Ensuring proper costs are billed by the vendors and payments processed.
· Prepares monthly reconciliation of manning accounts and posts required adjusting entries.
· Checking and posting of inter-company accounts including balance sheet items.
· Ensure crew costs are captured to the correct account codes, recharge and reclass as required
· Responsible for processing the invoices/accounting for Papua New Guinea crew costs.
Administration
· Keep Inventory and retention of payroll and accounts documents at the warehouse.
· Participate in company audit as required.
· Comply with and review the payroll /account SOP and process and suggest improvements.
· Ensuring that the Purchase Orders are uploaded to the SAP system before processing payments.
· Ensure that all data is treated in line with the company data protection policy.
· Administrative duties. (As assigned by the Asst Manager, Crew payroll)
Crisis Management
· Backup to PAT (NOK) Team if required, as assigned by the Asst. Manager Crew Payroll.
Safety
· Take responsibility for own safety and those around by displaying safety leadership principles (i.e., Safety I’s & Accountability ladder).
· Challenge and stop unsafe acts and behaviour or unsafe conditions when and if observed.
· Comply with the Global Safety Standards, Policies, and Operating Procedures.
Key Qualifications & Skills
Qualifications
Degree/Diploma in accounting/payroll or any similar discipline.
Previous Experience
A background in Marine /Crew Payroll with at least 1-year experience in payroll or accounting is preferred.
Candidates with 1 year in accounting or payroll background would also be considered.
Technical Skills
Good computer literacy skills.
Accurate and numerate; Self-starter with good initiative.
Able to adapt to working with different software.
Professional Skills
Skills: Fluent in spoken and written English
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Swire Shipping is committed to ensuring equal equitable access and participation for persons who experience disability. SSL is committed to treating persons with disability in a way that allows them to maintain their dignity and independence. Reasonable adjustments can be made upon request based on understanding of those accommodations.
Across Swire Shipping, we seek to create a supportive and inclusive environment that embraces individuality and recognise the benefits that these differences make. We do this by ensuring that all individuals are treated with respect and understanding and actively promote Equal Employment Opportunity (EEO) and do not tolerate discrimination, harassment, bullying, retaliation or intimidation of any kind. We are committed to driving the strategy, policies and accountability to build and sustain a diverse global workforce, through equitable processes and systems where everyone can contribute their very best.
