Responsibilities
Office Administration & Support:
- Answer phone calls, direct inquiries, and take messages.
- Greet and register visitors professionally.
- Manage local and overseas courier arrangements, including handling the company letterbox.
Office Management & Maintenance:
- Monitor and replenish office supplies (stationery, pantry items, etc.).
- Coordinate & schedule office maintenance and repairs, working with contractors and building management.
- Oversee office cleanliness and work closely with the cleaning lady.
Event and Food Coordination:
- Plan and arrange catering for office events such as lunch talks, roll calls, and festive gatherings.
- Organize monthly meetings, including RSVP management, dietary preferences, and snack planning.
Vendor & Corporate Gift Management:
- Research, select, and order corporate gifts, coordinating with vendors to manage budget, quality control, and delivery.
Payment and Travel Arrangements:
- Prepare and submit payment requisitions for corporate travel and office-related expenses (e.g., plants, telco, cleaning company, office rental, courier, printer invoices, etc.).
- Manage hotel and transport bookings for HQ visitors.
Internal Communication:
- Draft and manage internal admin communications, such as posters, emails, and announcements for office updates and events.
Requirements
- Diploma in Business Administration or equivalent
- At least 1 - 2 year experience in office administration or a similar role
- Fluency in English; proficiency in Mandarin is advantageous to liaise with Mandarin-speaking stakeholders
- Proficient in Microsoft Office
Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.
https://go.persolkelly.com/job/apply/8688
We regret to inform that only shortlisted candidates will be notified.
By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.
PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R1770602 (Teng Min Yee)
