JOB RESPONSIBILITIES
- Preparing pre-tender contract documentation including reviewing specifications, terms & conditions and securing data and information from various depts;
- Coordinating the Tender Process & responding on Tender queries and performing data extraction, tender evaluation and compliance checks;
- Check and verify contractors’ background and other information where needed;
- Attending tender interviews and preparing minutes and awards;
- Manage contract documentation, including addendums and variations and post tender documentation & management;
- Review all RFQs & contract information in the ERP system for compliance and verify for correctness & compliance;
- Facilitating RFQs on behalf of depts. and ensuring compliance to organizational rules;
- Providing support and advice on operational contractual, procurement and compliance matters including contractual terms and conditions;
- Updating of related Contracts information and database;
- Perform administration and filing of Contracts documentation;
- Communicate with Contractors and vendors including consultants and project teams on contract matters & resolve issues;
- Securing approvals and issuing letters to consultants and contractors on projects & contract related documents;
- Providing advice and support to various depts on contracts and procurement and provide regular guidance and training;
- Perform other duties such as conducting contractors/vendors performance assessments and complying to SOPs & Policies;
- Any other duties as prescribed by Manager/Supervisor.
JOB REQUIREMENTS
- Minimum 1 year of relevant experience in a contracts management team;
- Excellent communication and interpersonal skills both written and oral;
- Proficient in Microsoft Office;
- Highly etchical and able to maintain confidentiality;
- Able to multitask efficiently whilst maintaining strong quality of work and attention to details;
- Able to work independently and to meet deadlines;
- Positive attitudes and enthusiastic team player;
- Good follow up and time management skills.
Only shortlisted candidates will be notified.
