Overview
The incumbent will serve as the lead administrator for the Department of Family Medicine (DFM)’s research workplans and activities. S/he will be crucial in shaping and supporting the development and expansion of DFM’s research capabilities. S/he will also play a key role in managing the daily operations of DFM’s research team, ensuring efficient and effective workflows.
Job Description
Academic Leadership & Research Strategy
- Work with Head of Department and Research Director to develop and operationalise research workplans including short and long-term goals for research
- Maintain a strong and current understanding of international, national, and institutional research rules and regulations including opportunities of research grants and collaborations; able to proactively provide relevant information to Dept researchers
- Monitor research projects’ timelines to ensure alignment with desired outcomes and reporting requirements; able to troubleshoot issues and able to proactively engage researchers in solving issues
- Analyse and track the department’s key research performance indicators; provides regular reports at Dept research meetings and provide solutions for discussion and execution
- Facilitate the evaluation and onboarding of qualified research staff, ensuring a smooth and efficient recruitment process
- Supervise the research administration team to ensure all key deadlines are met and all research administration process adhere to relevant guidelines
Research Administration
- Provide administrative leadership and support to academic staff on grant management and administration
- Oversee administrative matters pertaining to the department’s research projects
- Advise department researchers on institutional and local guidelines regarding research compliance, ethics regulations, and grant management
- Liaise with relevant stakeholders on matters such as agreements, grants, and ethical approvals
- Lead the research administration team on managing and tracking grant finances
- Advice researchers on budget planning and grant expenditure matters
- Oversee procurement and finance matters related to research projects, ensuring all purchases and finance processes adhere to institutional policies
Outreach & Visibility
- Develop and implement strategies to increase the visibility of the department’s research
- Oversee the organisation, publicity and execution of the department’s research events, including research forums, talks, workshops, etc
- Lead the department’s communication’s strategy by leveraging on social media and official channels, to uplift the department’s profile and improve its outreach efforts
Job Requirements
- Bachelors, preferably in Life Sciences, Health & Social Sciences
- Minimum 8 years of experience in a research or academic organisation, with at least 3 years in a supervisory role
- Demonstrated leadership skills with proven track record of managing small teams effectively
- Familiarity in research administration processes, including ethics approvals, research agreements
- Resourceful and capable of managing complex situations
- Excellent organisational and project management skills
- Excellent attention to detail
- Strong communication skills in English, both written and spoken
- Proficient in Microsoft Office Applications (Word, Excel, Powerpoint)
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