We are seeking for the position to start in Jan 2025 or earlier if available.
Overview of this Post:
To support all internal and external examinations, including all aspects of student entries: documentation, financial management, registration, timetabling, certification and communication with stakeholders. To undertake administrative duties for the High School, and other duties as assigned by the Vice-Principal (Curriculum) and Assistant Principal (IB Lead).
A) Examinations
- Assist in administering all internal examinations and tests. These include, standardised tests, Grade 9 to Grade 12 internal examinations and all other ad hoc examinations or tests as required.
Administration of examinations include:
- Printing/photocopies of exam papers for all mock and internal examinations
- Ensure all data/resource booklets are up to date and photocopies for all required Internal and External IBDP examinations
- Ensure examination venues are all setup according to requirements of examination boards
- Maintain examination stationery and laptops to ensure sufficient stationery for all examination venues and laptops are all charged before each examination
- Assist in preparing examination seating plans
- Assist in examination invigilation if required
- Assist in ensuring all completed examination scripts are collected and accountable for before sending them to departments
- Assist in packing up of examination venues after each and all examinations
- Assist in the whole process of IGCSE and IBDP external examinations
IGCSE & IBDP examinations process includes:
- Candidate examination registrations - prepared registration statement for candidates to check the registration entries
- Assist in preparing documents for application of access arrangements
- Assist in creating and maintaining teachers’ IBIS account
- Assist in registration for private candidates
- Assist in preparation of candidate examination ID cards
- Assist in examination administration
- Assist in scanning and uploading of IGCSE and IBDP certificates and transcripts
- Assist in preparing certificates to be mailed or collected
- Manage private candidate examinations, including organising invigilation, billing parents (through the Finance Office) and associated administration, including retakes
B) Administration
- Check students’ attendance and follow up with phone call home for unknown absences
- Making appointments and managing enquiries
- Assist Head of Grade in creating links for parents for information evenings
- Maintain student records
- Communicate with parents
Qualifications, experience and skills required:
- Minimum A-Levels
- Minimum 2 years administrative experience
- General IT skills preferred
- A resilient and proactive team player, with the ability to multitask and communicate effectively.
Please visit our website at https://www.sji-international.com.sg/about/employment for more details.
Interested parties please apply via my careersfuture or JobStreet.
Only Singaporeans or PRs need apply.
We regret that only shortlisted candidates will be notified.
