JOB DESCRIPTION: OFFICE ASSISTANT
We are seeking for an experienced Office Assistant to be responsible for managing and maintaining the efficient operation of an organization’s daily tasks including Administration, Human Resource and Marketing activities.
RESPONSIBILITIES:
Administrative Duties
- Coordinate with suppliers to ensure timely delivery of goods and resolve any issues or discrepancy
- Coordinate on couriers
- Prepare reports & documents and organizes and maintain filing and record system
- Ensure office environment is clean, organized, and stocked with necessary supplies
- Provide administrative support to other departments and staff members as needed such as meetings, maintaining files and correspondence
Human Resource Duties
- Support the development and implementation of HR initiatives and systems
- Assist in employee welfare activities
- Provide counselling on policies and procedures to staff
- Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
- Implement effective on boarding plans and induction programme
- Assist in performance management processes
- Support the management of disciplinary and grievance issues
- Maintain accurate employee records (leaves and attendance, personal data) according to policy and legal requirements
- Review employment and working conditions to ensure legal compliance
- Manage stationary and distribution of staff uniforms
Marketing Duties
- Organize and keep track of all marketing inventory in warehouse/POS
- Prepare and coordinate all necessary coordination for sending marketing to retailers/POS
- Prepare & track database of all images/videos from Principals to be used for marketing collateral/social media
- Work closely with key account and coordinate marketing material requirements
- Competitor analysis and tracking of promotions/prices/new product launches/innovations
REQUIREMENTS
- Minimum with atleast 2 years of experience in administrative/marketing environment
- Knowledge of office management systems and procedures
- Proficiency in MS office (MS Excel, Power Point, Words)
- Excellent time management skills and organized
- Excellent written and verbal communication skills
- Bilingual preferred
- Minimum GCE O Level and/or ITE office skills(NITEC)
