Our client is a renowned conglomerate with businesses across various industries. Due to continuous business expansion, they are now seeking to hire a Corporate Secretarial Manager to join and lead their team.
Key Responsibilities:
Corporate Governance and Compliance:
Board Meetings:
- Organize, schedule, and manage board, committee, and shareholder meetings.
- Prepare and circulate meeting agendas, board papers, and resolutions.
- Take minutes during meetings and distribute them to appropriate parties.
Statutory Compliance:
- Ensure the company complies with the Companies Act and other applicable legislation.
- File annual returns, financial statements, and other necessary documents with relevant regulatory authorities.
- Maintain statutory records such as the register of shareholders, directors, and company secretaries
Advisory Role:
- Advise the board of directors and management on corporate governance best practices, regulatory changes, and legal responsibilities.
- Ensure directors and senior management are aware of their statutory duties and obligations.
Company Policies:
- Ensure the company's internal policies align with external regulations.
- Regularly review and update governance frameworks, policies, and procedures in line with changes in legislation.
Shareholder Relations:
- Maintain communication with shareholders and manage queries, complaints, or requests for information.
- Oversee dividend distributions and manage share transfer processes.
Corporate Secretarial Administration:
Document Maintenance:
- Maintain and update the company's statutory registers (e.g., register of members, directors, and secretaries).
- Safeguard important corporate documents such as company seals, articles of association, and share certificates.
Corporate Transactions:
- Assist in corporate restructuring, mergers and acquisitions, or share buybacks.
- Ensure proper documentation and filings are completed for any corporate changes, such as changes to the company's share capital or director appointments.
Liaison and Communication:
Regulatory Bodies:
- Act as the primary point of contact with regulatory bodies such as the Companies Registry, Stock Exchange (for listed companies), and other relevant government authorities.
Stakeholder Engagement:
- Liaise with external legal counsel, auditors, and regulators regarding compliance issues.
- Coordinate with internal departments (e.g: legal, finance) to ensure alignment on governance and compliance matters.
Risk Management:
Mitigating Risks:
- Identify potential risks related to corporate governance, regulatory non-compliance, or business administration and develop strategies to mitigate these risks.
Audits and Inspections:
- Support the preparation of internal and external audits regarding corporate governance practices and statutory filings.
Leadership and Team Management:
Team Supervision:
- Manage and mentor the corporate secretarial team, if applicable, ensuring efficient execution of duties.
Training and Development:
- Conduct training sessions to educate directors, senior management, and team members on corporate governance matters.
Qualifications:
- Bachelor’s degree in law, Business Administration, or a related field.
- Professional qualification such as an ICSA (Institute of Chartered Secretaries and Administrators) is highly desirable.
- Strong knowledge of the Companies Act and corporate governance codes.
Skills & Competencies:
- In-depth knowledge of corporate governance and regulatory compliance.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Strong problem-solving abilities and critical thinking.
- Leadership and team management experience.
- Ability to work under pressure and meet tight deadlines.
