Job Title: Admin Executive
Location: Singapore
Preference: Singaporean or Permanent Resident
Job Description:
Role Overview:
We are looking for a meticulous and organized Admin Executive to join our team. The candidate will be responsible for providing administrative support to ensure efficient operation of the office. The ideal candidate should be capable of handling multiple tasks in a fast-paced environment, maintaining confidentiality, and working effectively with various stakeholders.
Key Responsibilities:
- Perform general office duties such as answering phones, scheduling meetings, and managing office supplies
- Assist in preparing reports, documents, and presentations
- Handle filing, data entry, and document management (both physical and digital)
- Liaise with vendors, contractors, and external service providers for office needs
- Manage office logistics, including courier services, mail distribution, and reception duties
- Coordinate travel arrangements, including flights, accommodations, and itineraries
- Assist in organizing internal and external company events
- Support the HR department in onboarding new staff, processing timesheets, and tracking leave records
- Ensure compliance with office health and safety standards
- Provide administrative support to different departments as needed
Qualifications:
- Minimum Diploma in Business Administration or related field
- 1-2 years of relevant administrative experience (fresh graduates with internships may also be considered)
- Proficiency in MS Office (Word, Excel, PowerPoint) and office equipment
- Strong organizational and time management skills
- Good communication skills in English (both written and verbal); proficiency in local languages is a plus
- Ability to work independently with minimal supervision and as part of a team
- Singaporean or Permanent Resident (local preference)
Additional Information:
- Working Hours: Monday to Friday, 9 AM to 6 PM
- Location: Central business district
- Benefits: Medical insurance, annual leave, and career development opportunities
