Job Description
- To support HRBP to ensure seamless daily operations, providing administrative assistance as needed.
- To prepare and draft various letters and documents as instructed by supervisors.
- Processing of Payments (To oversee vendor payment processing, ensuring timely and efficient payment for goods and service)
- Assisting vendors with our Company’s vendor registration process and Invoice Management System
- Generate Payment Vouchers, Purchase Orders and Goods Receipts for HR related invoices and to obtain approval to ensure prompt payments via Coupa (Yespay / Insurance, etc)
- To update employee insurance records accurately, ensure the addition of new joiners and the deletion of leavers, including changes to coverage and benefits.
- To assist and manage the application of work pass, VISA, PR etc, renewal and cancellation to ensure all staff have a proper documentation to perform the job and compliance against immigration requirement.
- To assist in completing of statistics survey reports to regulatory bodies such as MOM, CPF etc.
- Participate and organize Company-wide employee welfare programs (as advised by HRBP)
- To administer leave requests, ensuring accurate tracking and recording of employee leave, while maintaining a positive employee experience.
- Advise employees on the application of the organisation’s HR policies and compensation & benefits schemes.
- Manage medical benefits to ensure effective implementation that are in line with HR policies & procedures.
- Provide data to insurance broker and calculate yearly insurance premium to ensure accurate issuance of premium bills.
- Conduct verification to maintain up-to-date and accurate employee records on employment, compensation, performance, development, and separation for reference and use by HR departments and Business/ Service Units for decision making.
- Assist with the coordination and administration of office relocation
- Assist in tax matters - Reporting of employees’ individual income tax and work with the Company’s appointed Tax Service Provider on hypo tax and ensure prompt payment to the Tax Authority (Employees on overseas assignment)
- Assist in the coordination and administration of office re-location.
Knowledge & Experience
Professional Qualifications
- Degree in Business/HRM and its equivalent
Specialist Knowledge / Skills
- Microsoft Office
- Possess excellent interpersonal and communication skills
- Able to prioritize and meet tight deadlines
Experience
- 3+ years’ of relevant HR generalist experience
