Job Overview: We are seeking a detail-oriented Payroll Specialist to manage payroll operations and ensure accurate and timely processing for our employees. The ideal candidate will have experience in a HR Shared Service Center environment and will be responsible for payroll calculations, compliance with local labor laws, and employee records maintenance. The incumbent will collaborate closely with HR Business Partners and the Finance team to ensure seamless payroll processes and accurate financial reporting.
Key Responsibilities:
· Execute end-to-end payroll processes, ensuring accurate and timely disbursement of wages and other compensation in compliance with company policies and legal requirements.
· Review and verify timekeeping records, resolving discrepancies or issues related to hours worked.
· Maintain employee records in payroll software and ensuring data integrity and confidentiality.
· Generate and submit monthly payroll reports to the Finance team and work with the Financial Controller on payroll related cost allocation and reporting.
· Investigate and resolve payroll discrepancies and respond to employee queries related to payroll, tax, and benefits.
· Handle employees leave records and manage the submission of NSman claims and government paid leave applications.
· Handle tax clearance (IR21) for foreign employees leaving employment and manage the year-end processing of IR8A tax forms.
· Stay updated on employment laws and regulations to ensure full compliance with local legislation and work closely with the HR Shared Service Center to align payroll practices and propose updates to streamline the payroll process for efficiency.
· Support internal and external audits by preparing necessary payroll documentation and reports.
· Other support as and when necessary
Requirements:
- Bachelor’s degree in human resources, business administration, accounting or a related field.
- Minimum of 3 years of payroll experience, preferably within an HR Shared Service Center environment.
- Proficient in payroll software (e.g., PayDay) and Success Factors and MS Office Suite (Excel in particular).
- Strong knowledge of local employment laws, taxation legislation and regulatory requirements.
- Excellent numerical and analytical skills with a strong attention to detail and able to handle sensitive and confidential information with professionalism.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
