Responsibilities:
Vessel-Specific Procurement:
• To monitor the requisitions raised from the vessels and arrange for the procurement and supply of spares, services, stores, and freight forwarding services necessary for the safe operation of the Company’s fleet of vessels.
• Collaborate closely with Technical Superintendent to understand vessel-specific requirements for spare parts, consumables, and equipment.
• Liaise with vessel crew to identify procurement needs, prioritize requests, and ensure timely delivery of goods and services.
• Coordinate with suppliers and service providers to obtain quotes, negotiate prices, and place purchase orders as per vessel requirements. Monitor inventory levels onboard vessels and optimize stock levels to minimize downtime and ensure operational readiness.
• To get quotes from minimum 3 suppliers and ensure that the quotations are provided with all necessary details and specifications.
• To compare the quotes received and select the most suitable and Cost-effective supplier without sacrificing the quality.
• To ensure that the procurement procedures are followed in the software.
• To follow up on invoices and ensure the invoices are cleared on time and within the credit terms.
• To arrange service technicians through service vendors for sudden emergency break downs.
• To ensure that the set KPI targets for the procurement functions are achieved.
Vendor Management:
• Develop and maintain relationships with vendors, suppliers, and service providers to ensure reliable and cost-effective procurement solutions.
• Evaluate vendor performance based on criteria such as quality, reliability, delivery timeliness, and customer service.
• Address vendor concerns, resolve disputes, and escalate issues to the Procurement Manager or relevant stakeholders as needed.
Compliance and Documentation:
• Ensure compliance with company procurement policies, procedures, and industry regulations.
• Maintain accurate procurement records, including purchase orders, invoices, contracts, and vendor agreements.
• Prepare reports, analyse procurement data, and provide insights to support decision-making and process improvements.
