The Purchaser is responsible for developing and implementing effective purchasing strategies to secure cost-efficient sources of horticulture and landscaping products. This role involves identifying potential suppliers and establishing strong relationships to negotiate favorable terms. The Purchaser closely monitors supplier performance to ensure timely delivery, quality, and cost-effectiveness, establishing key performance indicators to evaluate the purchasing process. Additionally, the role involves drafting and reviewing purchase contracts to align with market trends and preparing monthly status reports for management.
Role and Responsibilities
- Inventory Management: Analyze, monitor, and forecast inventory levels to maintain optimal stock.
- Contract Management: Award contracts following best purchasing practices and establish favorable terms and conditions.
- Supplier Coordination: Liaise with local and international suppliers to coordinate deliveries and maintain up-to-date supplier lists.
- Reporting: Generate monthly purchasing reports for management review and track performance metrics.
- Cost Savings: Initiate and lead cost-saving initiatives within the purchasing process.
- Supplier Evaluation: Source, evaluate, and qualify suppliers, ensuring they meet company standards.
- Purchase Processing: Process purchase requisitions/orders within the landscaping division.
- Comparison Analysis: Perform cost, quality, and delivery time comparisons for quoted proposals.
- Documentation: Prepare and maintain purchasing records, reports, and price lists.
- Stakeholder Collaboration: Work closely with internal and external stakeholders to determine procurement needs and delivery requirements.
- Contract Administration: Oversee contract performance, including delivery, warranty, and resolution of any discrepancies.
- Compliance: Ensure adherence to relevant rules, legislation, regulations, and best practices.
Qualifications and Education Requirements
· Education: Bachelor’s degree, preferably in Supply Chain Management, or a Diploma in Civil Engineering.
· Experience: 2–5 years of experience in landscaping or contracting.
· Skills: Strong analytical and problem-solving skills, high-level communication abilities, negotiation skills, and knowledge of construction materials and specifications.
· Leadership and team management skills.
· Excellent communication and interpersonal abilities.
· Knowledge of budgeting and project management
