Job Description
You will be reporting to Admin manager based in Singapore. To provide administrative support to the assigned department. Supporting important partners for success.
Responsibilities:
- Provide administrative support to department. Responsibilities includes:
- Manage calendars for partners i.e., Directors, Managers
- Set up meetings, secure of booking rooms, Minutes taking at weekly Department meeting, create slides and reports
- Coordinate and help with travel arrangements. Include making flight, hotel, visa and car arrangements.
- You will collaborate with team members and stakeholders.
- Assist to process T&E claim via Concur
- Performance shopping cart for department
- Manage MS Teams Site for department
- Real time update of Department Organization Chart and SOP in SharePoint
- Maintain of Management Movement Chart
- Support visitors in town, work with manager on agenda, set up meeting, arrangement transportation and meals arrangement.
- Track department training progress
- Manage department stationery, printer machine, department cabinet access and fringe benefit
- Ensure, consistent, and effective delivery of information and assignment between and managers and department
- Ability for management time.
- You will accept change and adapt to a variety of assignments.
- Reception Responsibility coverage on rotation basis
- Attend Monthly Admin meeting and minutes taking on rotation basis
- Other ad hoc responsibilities as assigned.
Requirements
- GCE "O" Levels and above
- At least 3 years' relevant experience in administrative field
- Experienced in Minutes Writing, Tavel Arrangement
- Willing to cover reception duty on ad-hoc basis
- Proficient in Microsoft tools
- Experience in Concur, Shopping Carts, Meal arrangements
