Job Responsibilities:
- Perform general filing for the Admin Department and maintain good housekeeping in the Admin Department and general office.
- Source & book the training course for staff in the company; Maintain and update staff’s training records and ensure accuracy.
- Check and update staffs’ attendance in the attendance system; Assist HR to check the overtime records of workers.
- Monitor and renew company vehicles’ road tax and insurance.
- Liaise with property agent on Expatriates’ condo-related matters.
- Make travel arrangement (eg. book air ticket, apply visa, book overseas hotel, etc) for staff in the company as needed.
- Make hotel reservation for overseas visitors as needed.
- Apply visa for members from overseas subsidiary companies and customers as needed.
- Purchase of office supplies, stationeries, groceries; control of stationeries and sundry items; update the log book and replenish stock as needed.
- Assist the Manager in dealing with office’s sub-contractors; occasionally supervise the sub-contractors when they performing works in the premises.
- Arrange for local and overseas couriers of documents and parcels when necessary.
- Take care of staff’s lunch orders and collect payment from staff; ensure lunch box arrives in time.
- Support and assist the safety officer on safety-related matters.
- Cover the duties of receptionist when she is on leave (answer incoming calls, pass messages, update and file leaves records, handle couriers, receive visitors, receive corporate email and forward to respective personnel, etc).
- Assist to answer telephone calls during receptionist’s rest time.
- Liaise and cooperate with respective Department’s admin/secretary on the admin related matters.
- Other general administration and co-ordination work.
- Follow the procedures of the Quality Management System for effective implementation and control.
Job Requirements:
- GCE ‘O’ / Nitec or equivalent;
- 2 years of relevant experience
- Comfortable to handle lots of trivial matters to take care of the company facilities
- Team player with positive attitude, easy-going and flexible.
- Able to start work immediate
- Working location at Tuas with transport provided
