ADMINISTRATION MANAGER

Key Responsibilities:

1. Office Administration: Manage day-to-day administrative operations of the office, including coordinating schedules, handling correspondence, and maintaining records.
   Supervise administrative staff and ensure efficient workflow.
   Implement and monitor administrative systems, policies, and procedures.
   Order and manage office supplies, ensuring resource availability.
   
2. Project Coordination Support: Assist project managers in project documentation, scheduling, and resource allocation.
   Maintain accurate project records and provide regular updates to stakeholders.
   Support in preparing project bids, contracts, and proposals.
   
3. Human Resources: Handle recruitment, onboarding, and training of administrative staff.
   Manage employee records, leave management, and payroll coordination.
   Assist in implementing employee engagement programs and ensuring a positive work environment.
   
4. Financial Management: Assist in preparing budgets, financial reports, and expenditure tracking.
   Monitor and ensure the accuracy of accounts payable and receivable processes.
   Liaise with accounting staff or external financial service providers for tax and audit purposes.
   
5. Compliance and Risk Management: Ensure compliance with local, state, and federal regulations regarding health, safety, and employment.
   Implement and maintain company policies and ensure they are communicated and adhered to by all staff.
   Manage insurance documentation and claims, as required.
   
6. Client and Vendor Relations: Serve as the primary point of contact for clients and vendors regarding administrative matters.
   Handle inquiries, complaints, and feedback with professionalism and promptness.
   Develop and maintain positive relationships with vendors and service providers.
   
7. Technology and Systems: Oversee the implementation and maintenance of office technology and software systems.
   Ensure data integrity and the security of sensitive information.
   Troubleshoot minor IT issues and coordinate with external IT support as needed.
   

Requirements:

1. Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.
   
2. Experience: Minimum of 3-5 years of experience in office administration or management roles, preferably within the construction or renovation industry.
   Proven experience managing teams and administrative functions in a fast-paced environment.
   
3. Skills: Strong organizational and time management skills.
   Excellent written and verbal communication abilities.
   Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and project management software.
   Ability to manage multiple priorities and meet deadlines.
   
4. Knowledge: Understanding of the construction or renovation industry is a plus.
   Familiarity with health, safety, and labor regulations relevant to the construction sector.
   
5. Personal Attributes: Detail-oriented and proactive problem-solver.
   Strong leadership and interpersonal skills.
   Ability to work independently and as part of a team.
   High level of professionalism and confidentiality.
   

Physical Requirements:

• Ability to sit or stand for long periods.
• May be required to visit project sites occasionally.

Work Environment:

• Primarily office-based, with occasional travel to project sites or meetings.