Job Description & Requirements:
The Purchasing cum Logistics Executive is responsible for executing all procurement and logistics functions related to the project. Key responsibilities include:
- Plan and execute procurement actions based on project procurement plans in collaboration with the Superior and internal stakeholders to ensure timely availability of materials/services.
- Create and verify purchase requisitions, assess in-house availability of materials, and determine procurement actions.
- Conduct research on potential products, vendors, and services.
- Send RFQs to suitable vendors and obtain quotations.
- Negotiate with shortlisted vendors per SGIT procurement guidelines to secure favorable terms.
- Compare prices, lead times, and quality among selected vendors to secure the best deal.
- Raise Purchase Orders (PO) for approval and issue them to vendors promptly.
- Monitor vendor progress to ensure timely supply and follow up as necessary.
- Select the best and most cost-effective logistics partners to ensure timely delivery to the site.
- Liaise with customs agencies, client representatives, and other authorities for timely customs clearance.
- Monitor inventory and replenish stock when necessary.
- Inspect delivered products and report issues promptly.
- Maintain records of all purchased products.
- Write purchase reports and conduct cost analyses.
- Provide feedback and manage complaints to vendors for corrective actions.
- Participate in meetings and collaborate with staff and stakeholders.
- Research and identify opportunities for vendor, product, and logistics process improvements.
- Participate in vendor development for more efficient local and regional procurement.
- Contribute to process improvements in Procurement and Logistics systems.
- Perform other duties assigned by the Manager.
Requirements:
- A Bachelor’s Degree in Procurement, Purchasing, Logistics, Business Administration, or a related field.
- Specialized training in Purchasing and Logistics is an advantage.
- Excellent English communication skills (both verbal and written); proficiency in other languages is a plus.
- Proficient in Windows, MS-Office, ERP, PMS software, and document management systems.
