Admin Manager

Location: St. Hilda’s Primary School, 2 Tampines Avenue 3, Singapore 529706
Reporting to: School Leaders
Contract Period: 21 October 2024 – 20 October 2025

Job Objective:

The Admin Manager will support the operational functions of St. Hilda’s Primary School. The selected candidate will manage key areas such as finance, procurement, human resources, and general administration, ensuring smooth and efficient school operations.

Key Responsibilities:

1. Operations Management:

• Oversee the school’s day-to-day operations, ensuring adherence to prevailing policies, guidelines, and systems, particularly in finance, procurement, and HR.
• Ensure smooth execution of processes related to these areas, working closely with school leaders to address operational needs.
  

1. Resource & Budget Planning:

• Plan and allocate resources and budget effectively to meet the school’s operational requirements.
• Provide budgetary oversight and manage the school’s financial operations to ensure cost-effective practices.
  

1. Process Enhancement through IT:

• Use IT systems to streamline school processes and increase productivity.
• Assist in the implementation of IT-driven improvements that enhance administrative efficiency.
  

1. Stakeholder Management:

• Collaborate effectively with internal and external stakeholders, ensuring that all parties are aligned with the school’s objectives and operations.
• Mobilise and lead teams towards collective goals, ensuring communication and coordination are maintained across departments.
  

1. Policy Compliance:

• Stay informed of prevailing policies and regulations governing school operations and ensure that the school is in compliance with relevant laws and policies.
• Serve as a liaison between the school and relevant regulatory bodies where necessary.
  

Required Qualifications, Skills & Experience:

• Experience:
  Minimum of 3 years of experience in at least one of the following areas:
• Finance
• Procurement
• Human Resources
• General Administration
• Project Management
• Previous experience in a managerial role will be an added advantage.
  
• Skills:
• Strong leadership and communication skills, with the ability to work well in teams.
• Excellent organisational skills with the ability to manage multiple tasks in a dynamic, fast-paced environment.
• Strong analytical and critical thinking abilities, with a keen understanding of timelines, operating context, and ground realities.
• Proficient in Microsoft Office applications and comfortable with IT systems.