Reception/Front Desk
· Handling of incoming calls on main line and ensuring the lines are routed to holiday voice mail when necessary.
· Coordinate with IT on programming of telephone extensions, hunting/grouping services.
· Prepare and serve drinks to visitors.
· Attend to emails on Singapore Reception inbox.
· Ensure reception counter and waiting area are clean and tidy all the time
· Assisting on photocopying, typing, printing & scanning requests.
Administrative
· Circulate daily staff movement report; and update office telephone directory
· Arrange and record outgoing mails/courier; recording and distributing incoming mails
· Monitoring use of postages and handle small petty cash fund for postal purchases
· Manage security passes issuance and records for staff and visitors
· Manage stocks and printing of business cards
· Name labelling of assets for joiners and leavers
· Application and Renewal of Employment Pass and Dependant Passes; Update MOM on changes to personal particulars of pass holders. Keep track and process on timely manner.
· Place orders for pantry supplies e.g coffee beans and snacks
· Decorating office during festive period e.g. Christmas tree and Chinese New year.
*To perform any other duties assigned by the management.
