This position reports to the director and interfaces with other colleagues and clients. PACE PROFESSIONAL MANAGEMENT PTE. LTD. is committed to an employee-orientated, high performance culture that emphasises empowerment, quality, continuous growth.
Specific Reponsibilites:
1 recording, preparing, sorting, classifying and filing information
2 keeping address and mailing lists
3 sorting, opening and sending mail
4 photocopying and faxing documents
5 preparing reports and correspondence of a routine nature
6 recording issue of equipment to staff
7 responding to telephone or electronic enquiries or forwarding to appropriate person
8 checking figures, preparing invoices and recording details of financial transactions made
9 keeping personnel or any other office records e.g. monitor and records employees Leave
Technical Skills and Competencies:
1. Proficiency in maintaining client portfolios ensuring all details are up-to-date
2. Proficiency in verifying claims submitted, preparing payment vouchers for clients' approval and enter in respective client's bank account for approval and timely release of funds
3. Tabulate and prepare monthly payroll for assigned clients' approval and enter in respective client's bank account for approval and timely release of funds
4. Submit invoice to client and regular follow-up and update of payment records to close out open invoices
5. Submit GST for clients' approval and submission to Government body accordingly
6. Arranging deliveries/collections are performed in good time.
7. Maintain company's internal operational records, reports and resources are in archived in good order
8. Settle Suppliers' invoices and ensure good records are kept for petty cash
9. Handles office maintenance eg. place order for office and pantry supplies and maintain overall cleanliness
10. Open letterbox and convey mails to respective clients using our registered address for correspondence
