Administrative Executive

Job Objective

To provide timely administrative support to the respective teams and departments, enhancing operational efficiency and facilitating smooth workflow.

Core Responsibilities

1. Sales Administration Support
   Project Sales Team:Handle incoming sales calls and emails; manage leads administration.
   Source new leads from tender portals.
   Create, compile, and submit tender documents.
   Assist in preparing quotations and proposals.
   
   Services Sales Team:Prepare maintenance contract renewal notices.
   Generate sales reports to track contract renewals.
   
2. Marketing SupportProvide administrative support to the Marketing Team, focusing on sales-related activities.
   Assist in developing marketing materials.
   Support marketing projects and events.
   
3. Other RolesAssist the Head of Operations and Managing Director with administrative tasks.
   Act as a buddy to the Administration Executive.
   Match supplier invoices with relevant documents and enter data into the system.
   Perform other ad-hoc duties as assigned.
   

Job Specifications

• Education Qualification:Minimum Diploma in any discipline or A Levels.
  
• Experience:Fresh graduates or candidates with 1 to 3 years of relevant work experience.
  
• Skills:Proficiency in MS Office and Teams.
  Ability to work independently.
  Available to start work immediately.