Natixis Investment Singapore is looking for a THIRD-PARTY OVERSIGHT SENIOR MANAGER.
Third-party oversight (TPO) includes organizing and overseeing processes to ensure that potential and real risks linked to third parties (including but not limited to the outsourcing of any function) are properly measured, monitored, and managed. Accordingly, related activities and tasks include managing and coordinating various oversight and due diligence programs as well as tracking and analyzing related developments.
TPO is part of the Risk Department, which is charged with identifying, measuring, and managing the risks linked to ALL the activities (including investment management, distribution, strategic or corporate) of ALL the entities (around 15-20 offices worldwide) of the Natixis Investment Managers International Distribution (NIMID) network worldwide.
The Third Party Oversight Manager is a confirmed member of the TPO team and of the Risk, Compliance, and Controls Department. He acts as the Subject Matter Expert (SME) for all outsourcing and delegation activities to third-party firms and Intercompany arrangements.
KEY ACCOUNTABILITIES/RESPONSIBILITIES
1. Program activities: Coordinate the programs (5 main programs currently) within the network including:
- Manage the calendar of tasks and activities, and the communication to related partners (e.g. Fund Ops, Compliance, Investment Risk, Legal teams, IMs, SPs).
- On-going design and roll-out of the format and supporting documentation; and update of the various tools depending on changes (regulatory or business-related).
- Coordinate the annual reporting processes with the various participants and entities.
- Coordinate and manage due diligence visits and questionnaires as applicable to each program.
- Keep apprised of changes affecting the company, whether regulatory, business, or organizational, and manage the related impact on the programs.
2. Tool Management and Development. The team currently uses Process Unity as a tool to manage TP relations. This tool does not cover all TPO needs but we aim to increase its usage. This includes:
- Manage the relationship with Process Unity Company. Assess and manage any needed development;
- Maintain the various parts of the tool ensuring that they address our needs or organize its development accordingly:
* Create and update Due Diligence Questionnaires (DDQs)
* Review, validate, and arrange due diligence for all new vendor requests.
* Coordinate the review, approval, and reporting of DDQs completed by all Third Parties, relevant SMEs & Oversight Teams
* Maintain an issue log of deficiencies identified in the due diligence and assessment process. Allocate to appropriate owner's requests. - Act as the main administrator of the tool.
- Develop support materials and train program participants (external and internal)
3. Organize the Outsourcing Oversight Committee (OOC) meetings per its Terms of Reference (ToR) (prepare meeting pack, minutes, management of action log, reporting).
4. Maintain and update the TPO constitutive documents (Global Outsourcing Policy and handbooks, Committee ToR, Program procedures, and TP registers).
5. Produce regular reporting and presentation of results and progress of the main activities described above as required to various audiences and venues.
6. Legal – Liaise with the Legal team in drafting, reviewing, and ensuring adequate clauses are included in all Third Party Agreements to minimize Third Party Risk.
7. Provide answers for any RFPs, or client questions/presentations related to TPRM.
8. Participate in other department or firm activities as required (e.g. follow TP risk within department Taxonomy, or participate in the firm/department tool development initiatives).
QUALIFICATIONS
1. Bachelor's or Master's degree from a reputable university.
2. Relevant 7 years of experience at an investment management/distribution-related firm.
3. Good analysis skills and attention to detail.
4. Fluency in English and French essential, and interest in international work, including occasional travel.
5. Computer skills (Office pack, and other internal tools, Bloomberg a plus).
6. Ability to work independently but raise important issues will be valued. Strong organizational, communication, and interpersonal skills.
7. Self-starter, a pragmatic and highly organized individual able to work well in a deadline-driven environment with changing and/or multiple priorities. Ability to collaborate with business partners and senior management.
8. Agility is required in an ever-changing environment.
9. Familiarity with risk management practices and 3rd-party oversight in the financial services context.
10. Familiarity with various fund administration, applicable multiple regulations (e.g. UCITS), and practices.
11. Knowledge of industry-related information forums.
