Key Responsibilities:
1. Administrative Management:
- Supervise administrative staff, ensuring efficient office operations.
- Oversee the allocation of administrative tasks and responsibilities.
- Implement and improve administrative policies and procedures.
2. Student Services:
- Manage student admissions, registrations, and enrolment processes via TMS system.
- Address student inquiries and concerns, providing guidance and support.
- Coordinate student orientation and other related activities.
3. Academic Support:
- Assist in course scheduling, ensuring proper allocation of classrooms and resources.
- Ensure textbooks, course materials, and academic resources are printed out by academy admin assistant
4. Trainer/Assessor and Staff Support:
- Manage trainer schedules and classroom assignments.
5. Facilities and Equipment:
- Oversee facility maintenance and repairs, including classrooms, labs, and common areas.
- Ensure the availability and functionality of necessary equipment and technology.
- Coordinate facility bookings for events and meetings.
6. Financial Management:
- Assist in budget planning and monitoring of financial resources.
- Process financial transactions, including tuition fees and vendor payments.
- Maintain simple and accurate financial records and reports to Finance department.
7. Communication and Outreach:
- Act as a liaison between students, trainers/ assessors, and administration.
- Communicate important information to students and trainer through various channels.
- Assist in organizing and promoting academic events and programs.
8. Compliance and Regulations:
- Ensure compliance with educational regulations, policies, and accreditation standards.
- Assist in the preparation of reports and documentation required for compliance reviews and audits.
9. Data Management:
- Maintain databases and student records accurately and securely.
- Generate reports and statistics related to student enrolment and course evaluation.
10. Academic Committees:
- Assist in the planning and execution of committee initiatives and projects.
- Any other duties / works as assigned by your reporting superiors.
Qualifications:
- Bachelor's degree in education, business administration, or a related field (preferred).
- Proven experience in educational administration or a similar administrative role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in using office software (e.g., Microsoft Office Suite).
- Knowledge of educational systems, policies, and regulations.
- Attention to detail and accuracy in record-keeping.
- Problem-solving skills and the ability to handle student and faculty concerns effectively.
- Familiarity with educational technology and administrative software is a plus.
