Operations & Admin Officer
Roles and responsibilities
Office Operations
- Provide support to the Operations and Admin team in the day-to-day activities pertaining to the effective management of the office premises.
- Conduct routine inspections/observations within the office premises to ensure all facilities comply with the WSH and SMM, as well as government regulations. Recommend remedy of a fault, where necessary.
- Supervise and monitor the progress of all external service vendors’ works for the office space, facilities and equipment to ensure that servicing is carried out according to schedule which meets contractual requirements and complies with the health and safety regulations.
- Carry out regular inspections with the appointed vendors to ensure high standard of deliveries according to the contracted work scope.
- Liaise with landlords, vendors, user departments for matters relating to office operations.
- Maintain office key inventory and documentation (both electronic and paper).
- Assist with the company’s sustainability initiatives.
Administration
- Sourcing of quotes and liaise with vendors for term contracts, ad-hoc works & other procurement requirements.
Others
- Cover administrative duties of Senior Admin Assistant (SAA), when SAA is out of office.
- Collect and distribute incoming mails.
- Assist the Knowledge Management team with matters relating to the office library.
- Handle meeting rooms set up and tear down for meetings, as requested.
- Handle courier/despatch duties, as requested.
- Any other duties that may be assigned from time to time.
Requirements
- Tertiary qualifications preferably in technical discipline.
- Minimum 3 years of relevant working experience in Facilities Services, preferably in office environment/commercial spaces.
- Sound technical knowledge of integrated facilities management (hard & soft) such as M&E, environmental services, pest control and WSH would be an advantage.
- Proficient in Microsoft Office.
- Good team player with excellent interpersonal skills who is highly motivated and thinks out of the box to provide initiatives .
- Good problem-solving and organisational skills.
- Able to multi-task and work in fast paced environment.
