The Purchasing Executive will be assisting the Purchasing Manager/Director of Purchasing in managing the daily operation of the Materials Management department. She/he will communicate and liaise closely with the Purchasing Manager/Director of Purchasing to ensure all activities are conducted smoothly.
Summary of Responsibilities
- Source and purchase all food & beverage items for the Hotel.
- Assist the team to source non-food items for the Hotel.
- Negotiate with suppliers on prices and quality.
- Check status of delivery for all food items & assist in checking the delivery of non-food items.
- To follow up with suppliers on samples, qualities, and conduct yield test regularly on chilled and frozen food.
- Assist and coordinate with suppliers for audit visits and update details in the Food Supplier Audit Register.
- Communicate and liaise closely with the team to ensure all Purchasing activities are conducted smoothly.
- Liaise with Receiving on the delivery of perishable items and expedite delivery to ensure that all items are delivered at the specified times.
- Liaise with Chefs, Receiving and all other users to ensure all goods/services are of good quality.
- To monitor purchases made by users to ensure that delivery deadline is met and expedite any outstanding purchase orders.
- To attend to all complaints made by users, to ensure all purchases/services are put right.
- To assist Purchasing Manager with vegetables/fruits tender. Compare prices to ensure all purchases are secured at the best price of the required quality. Negotiate to ensure selected suppliers’ prices are updated in the system.
- Source for improved qualities and competitive pricing to enhance product image and service at the best value.
- Conduct inventory counts during the year of all operating equipment and regular beverage inventory as per Policy & Procedures.
- Preparation of data for departmental reports, inventory, or studies.
- Keep daily records, files and prepare reports.
- Check materials received against invoices and note breakage and discrepancies in quantity or quality. Upon receiving deliveries, ensure all invoices are stamped and signed properly.
- In the absence of the Purchasing Manager, to assist and overseas the Receiving.
- Supports Receiving & Store Officers’ duties in their absence.
- Any other duties pertaining to purchasing, shipping, or receiving deemed necessary by the Purchasing Manager/Director of Purchasing.
Requirements
- Minimum GCE "O" level with some experiences in Accounting and Finance
- Minimum 2 years’ experience in similar capacity
- Preferably with experience working in hotel or tourism industry
- Great communication and negotiation skills
- Proficient in Microsoft Office applications
- Displays initiative and willingness to learn
- Commitment to professional values
