Established in 1980, Chambers International, has built a strong presence in Singapore as a reputable group of companies providing a comprehensive range of professional real estate consultancy services, including integrated facilities management and strata title management.
We're Hiring!
Responsibilities:
- Responsible for planning, implementation and review of Management Corporation’s decision and policies encompassing both routine and cyclical maintenance.
- Regulate/control the use of common properties.
- Control of cleaning, security, landscaping, building maintenance departments and contractors and provide necessary certification of completion of jobs undertaken by contractors and make recommendations for payment thereof.
- Prepare and implement planned maintenance program for the suitable maintenance, improvements, additions & alternations, and repairs & redecoration of the common properties.
- Carry out regular inspections of the common properties in the condominium to ensure that these are in satisfactory and serviceable condition and properly maintained up to standards required by the relevant authorities and the Management Corporation.
- Advise Management Corporation and administer the function and affairs of Management Corporation in compliance with Building Maintenance and Strata Management Act (BMSMA).
- Provide innovative and practical ideas including on-going review of work method, cultivation of corporate objectives, staff training and knowledge enhancement, contract specifications, to meet needs of Management Corporation and subsidiary proprietors.
- Establish rapport with Management Corporation’s members and subsidiary proprietors/ residents and all staff and contractors of the condominium.
- Liaise and coordinate with relevant government bodies, managing agent and legal advisors, to enhance effectiveness of Management Corporation and to achieve successful completion of Management Corporation’s projects.
- Organize weekly staff meetings and monthly Management Cooperation meetings and annual general meeting. Prepare agendas, minutes of meetings and annual reports.
- Ensure that the financial administration of Management Corporation’s operation is in accordance with standard practice, BMSM Act and financial rules.
- To charge and collect on behalf of the Management Corporation from subsidiary proprietors and residents, management fees, sinking funds and any other charges as payable and falling due from time to time and to issue receipts on behalf of the Management Corporation for all sums received.
- Monitor arrears level and initiate action for recovery, by taking all necessary steps to recover any such sums of money owning to the Management Corporation. This may require preparation of demand letters, preparation of documents for legal action as and when necessary.
- Formulate and administer effective payment control.
- Administer accounts to ensure these are within budget limits.
- Ensure preparation of accurate and timely monthly financial reports and annual budgets in accordance with statutory requirements.
- Verify accuracy of all payments made by the Management Corporation.
- To attend to all correspondence and inquiries relating to common property on behalf of the Management Corporation. Advise and propose the necessary remedial actions or steps required.
- To manage and maintain proper and updated records and files of correspondence, documents and materials pertaining to Management Corporation matters and to maintain and update the register of subsidiary proprietors and residents’ particulars.
- Provide the necessary secretarial services to the Management Corporation and sub-committees as may be appointed from time to time, including the preparation and upkeep of minutes and resolutions for necessary action and record purposes.
- Provide editorial support for publication of newsletter, annual general meeting reports, etc.
- Staff Management
- Conduct regular weekly staff meetings, to review work plans and status of projects, etc.
- Check on staff integrity and maintain, and ensure compliance with Management Corporation employee house-rules and guidelines.
- Motivate staff to increase and improve overall productivity and work standards.
- Conduct open performance appraisal with staff concerned.
- Recommend and propose necessary staffing structure and manpower requirements as may be needed from time to time.
- Inculcate teamwork and team efforts within all departments and in the overall context and structure of estate.
- Recommend and propose required disciplinary action for recalcitrant staff and workers.
- Ensure proper records kept of all staff matters, including Saturday-off privilege, urgent day-off, annual leave, update of personal particulars, etc.
- Ensure overall service provided by all departments and staffs are satisfactory and within the job requirements and employee guidelines laid down by the Management Corporation.
Requirements:
- Degree / Diploma in Building & Estate Management or Hospitality Management
- Certified Fire Safety Manager (preferred)
- 3 to 8 years of relevant working experience
- Knowledge of Building Maintenance & Strata Management Act
We regret that only shortlisted candidates will be notified.
