Join one of the world’s leading energy solutions providers and discover how you can grow with Yinson no matter where you are in your career.
Yinson is passionate about meeting the world’s energy demands in a sustainable way. To achieve this, we believe in attracting great employees through the creation of a vibrant, progressive workplace that puts people first. We’re always on the lookout for experienced and passionate individuals to be part of the team, working and collaborating effectively to make a difference and create impact with individuals, corporations, governments and the business world.
So what are you waiting for? Join us now!
Who are we?
Yinson is a world leading energy solutions provider. Our business consists of Offshore production, Renewables, Offshore Marine and Green Technology. We have offices and operations in various countries around the world and thus offer a culturally diverse, international environment. We are now hiring in preparation for further growth.
The Senior HR Administrator will be responsible for managing various HR functions, including payroll processing, employee benefits, statutory surveys, work pass applications, and HR data maintenance. This role requires a detail-oriented individual with strong organizational skills to ensure HR operations run smoothly and efficiently.
Key Duties and Responsibities:
- Work Pass Management: Handle applications, renewals, and cancellations of MOM work pass and dependent pass.
- HR induction: Conduct HR induction for new employees, including training on Employee Self Service in SuccessFactors (SF).
- Payroll Processing: Collaborate with payroll vendor to ensure timely and accurate payroll processing and income tax submissions for all Singapore entities.
- Employee Data Maintenance: Maintain employee data in SF efficiently and timely.
- Government Grant and Claims: Monitor submissions of government grant paid leaves and National Service Claims by payroll vendor.
- Benefits Claims Verification: Verify employees’ benefits claims reimbursement via SF.
- Annual Review Support: Assist Head of HR Operations, Singapore, in the execution of the annual review.
- Employee Insurance Coordination: Work with Head of HR Ops and insurance team on group employee insurance plans and maintenance of Census for issuance and termination of employees and their dependents’ enrolment.
- Employee Benefit Briefings: Coordinate with insurance broker for quarterly employee benefit insurance briefing.
- Training Payment Coordination: Coordinate with Finance on staff training payments, including government training grant.
- Reporting: Verify employee headcount reports and submit monthly reports to Finance and Project Controls.
- Statutory Surveys: Handle statutory HR surveys.
- Audit Support: Responsible for payroll audits and support ISO audits.
- Employee Queries: Respond to employees’ HR-related queries.
- Invoice Verification: Verify HR-related invoices and coordinate with Finance for payment.
- Documentation: Prepare employees letters and file of data in SharePoint and personal files.
- Staff Welfare: Arrangement staff welfare gifts for new births, get well and condolences for employees.
- Ad-hoc Requests: Assist in all ad-hoc requests by Head of HR Operations, Singapore.
- QHSSE Duties – every employee shall:
o Take care of themselves and others who may be affected by their acts or oversights;
o Not interfere with or misuse anything supplied for their health, safety and welfare;
o Report quality related problems and HSSE hazards or deficits within their area to the QHSSE department;
o Promote and take part in the QHSSE continuous improvement process.
Requirements:
- Diploma In Human Resources, Business Administration, or a related field.
- Minimum of 5 years of experience in a similar role.
- Experience working with payroll vendor and managing payroll processes.
- High level of accuracy and attention to detail in all tasks.
- Ability to verify and process HR-related tasks meticulously.
- Competent in MS Office.
- Proficiency in HR software, particularly SuccessFactors.
