Location: Central
Position: Executive Secretary (6 months contract/Japanese Speaking) (Job ID:19292)
Job Description
Secretarial Support to (80%)
• Assist to maximise the C-Suites’ working calendar to ensure good time management
• Including business travel and meeting arrangements within recommended safety parameters, etc.
• Manage C-Suites’ work-related documents for relevant endorsement and/or filing
• Including arrangements for travel related documents, business registration documents, etc.
• Organise and arrange business lunches, dinners, offsite meetings with business associates
• Arrange travel and accommodations
• Welcome C-Suites’ guests by greeting them, and direct them to appropriate place
• Assist and support officers’ guests from overseas for their logistics, accommodations, and setting meeting schedule.
• Manage C-Suites’ incoming and outgoing documents effectively
• Manage corporate driver and vehicle to ensure that they are available at all reasonable times
• Support CFO/CSO and CEO’s secretary when s/he is absent, not available, or need support (especially when s/he needs support) Officers’ secretary support when Japanese communication is needed
• Handle confidential documents ensuring they remain secure
Administrative Support of Corporate Development (20%)
• Organize and arrange business lunches, dinners, offsite meetings with business associates
• Manage documents– orderly filing of physical documents and archiving of soft copy documents
• Book shared resources e.g. meeting rooms and company cars for meetings
• Submission of IT workflow requests, name cards for newcomers and any system support request.
Job Requirement
➤At least a diploma in business management, business administration or equivalent
➤Experience: 2 years of experience in general administration with interest in trying out a secretary role
➤Proficiency in Japanese to liaise with parent office in Japan
➤ Advance knowledge in corporate secretarial support, general administration and operational
➤ Basic use of IT equipment and tools, such as E-mail (Outlook) and internet functions.
Interested applicants please send your resume to [email protected] with email subject header "Job Application for Executive Secretary (6 months contract/Japanese Speaking) (Job ID:19292) ".
We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.
By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.
Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,
EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.
PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.
Please find Privacy Policy Agreement from the below link.
http://www.pasona.com.sg/privacy.html
Koh Siew Xing
EA Registration No: R22104418
Pasona Singapore Pte. Ltd.
EA License No:90C4069
