An Executive Assistant (EA) is expected to perform all of the following areas of Dental HQ and clinic administrative functions and reports to HQ Dental Director / Assistant Director, Dental Services:
- Support clinics operations by raising procurement, manage the Thermoluminescent Dosimeter (TLD) tags exchange, onboard new hires and other admin matters.
- Oversee and maintain equipment records, licenses and asset/maintenance stickers to ensure timely procurement, commissioning, maintenance, servicing, and condemnation.
- Prepare and manage training materials, tracks and records training hours and handles logistics for the trainings.
- Organise the Dopex changeover to ensure smooth onboarding and offboarding of dental officers, assist with HR/training matters and orientation.
- Assist with World Oral Health Day celebratory event logistic matters.
- Support HQ on feedback cases, procurement, reports, updating of intranet and other admin matters.
- Facilitate meeting arrangements and recording of minutes.
- Manage the department document library to ensure timely updating and seek concurrence from other departments when needed.
- Assist with the preparatory works for audits (e.g. updating of checklists, checking on equipment licences/PM stickers) and follow-up actions.
- Manage the attendance and keys tagging records system to onboard and offboard staff and ensure smooth running of the system.
- Manage calendars of Director and Assistant Director.
- Assist the Director in leave approval and transport claims submission.
Requirements
• Min. Diploma in any courses
• At least 2-3 years admin experience
• Able to start work immediately
Govt healthcare
Office hours
Up to $3K
Interested candidates, please forward your resume to [email protected]
Consultant: Huang Jingsheng Kevyn (R1333338)
Recruit Express Pte Ltd (99C4599)
