About Quant Matter:
Quant Matter is a quantitative-based trading firm that specializes in crypto market-making and multi-asset trading, including futures, stocks, commodities, forex, and cryptocurrency. Our team focuses on developing and deploying high-quality quantitative strategies and predictive signals (alpha) to achieve sustainable long-term investment objectives. We are seeking a detail-oriented and proactive Admin Executives/Manager to support various administrative functions within our organization.
Key Responsibilities:
- CEO Scheduling: Manage and coordinate the CEO's calendar, scheduling meetings, appointments, and travel arrangements as needed.
- Payroll Administration: Assist with the payroll process by ensuring accuracy in employee data and timely processing of payments in coordination with the HR department.
- Visa Coordination: Manage visa applications and renewals for employees, ensuring compliance with local regulations, in collaboration with HR.
- Corporate Secretary Duties: Support the corporate secretary in preparing necessary documents and obtaining signatures for compliance and governance matters.
- Account Opening Support: Facilitate the account opening process for new employees, ensuring all necessary documentation is completed and submitted, coordinating with HR as needed.
- Documentation Management: Organize and maintain records, files, and documents efficiently.
- Office Administration: Perform general administrative duties such as filing, managing office supplies, and ensuring smooth office operations.
- Travel Arrangements: Coordinate and arrange travel logistics for the CEO and other team members, including booking flights, accommodations, and transportation.
Requirements:
- Diploma in Business Administration or a related field.
- Bilingual in English and Chinese is a must.
- Minimum of 2 years of administrative experience in a corporate environment.
- Strong organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Proficient in MS Office (Word, Excel, PowerPoint).
- Ability to prioritize tasks and manage multiple responsibilities effectively.
- Positive attitude and willingness to learn and grow within the organization.
What’s in it for You?
- Competitive salary package.
- Opportunity to work in an innovative and rapidly evolving industry.
- Career advancement opportunities within a growing organization.
- Engage with a supportive and collaborative team environment.
- Experience a dynamic workplace culture that values diversity and inclusion.
Sounds like you? Please apply today!
