Singapore Aquatics (SAQ) is the governing body for aquatic sports including swimming, water polo, diving, artistic swimming and open water swimming in Singapore. As a leading National Sports Association, we invite passionate and capable applicants who can contribute to our cause in the following position:
1) HR & ADMIN MANAGER
A. PRIMARY JOB PURPOSE
Reporting to the Senior Finance & HR Manager with regards to all human resource matters of the Association, including implementation of policies and procedures.
B JOB RESPONSIBILITIES
· Implementation of HR policies and SOPs
· Maintaining and performing periodic reviews of HR Handbook and HR Policies
· Keep records and track usage of all staff leaves/off-in-lieu
· Preparation of Staff onboarding and exit procedures
· Maintaining up-to-date records on coaches’ contracts
· Managing of Employee profile - P-file
· Issuance & Application of office access pass
· Application/Renewal/Cancellation of new employment passes/work permits, including obtaining Sport SG Letter of Support if necessary
· Manage all tax clearance procedures for foreign coaches/staff
· Prepare annual IR8A tax submission to IRAS
· Manage all relevant government claims (eg. Childcare leave, paternity/maternity leave, NS claims)
· Review and monitor the Association’s insurance requirements
· Renewal of insurance policies for carded/non-carded athletes and events/programs
· Oversee the entire recruitment and selection process for new staff, ensuring procedures are adhered to.
· Ensure compliance with Sports SG HR Policies
· Managing all full-time employment contracts
· Managing all part-time/internship contracts
· Managing all consultant/vendor contracts
· Establish and implement Staff Performance Appraisals Framework
· Assist the Senior Finance & HR Manager in supporting the HR Committee.
· Monitor staff training and development (WDA)
· Monitor all staff HR benefits, ensuring compliance with established HR policies and procedures
· Oversee all office administration matters – eg. Photocopier, office lease etc.
· Any other adhoc duties as assigned.
C JOB HOLDER REQUIREMENTS
1 Qualifications and Experience
- Degree in human resources or business administration or other relevant qualifications.
- At least 5 years of relevant HR experience.
- Prior experience in small to medium enterprise is favourable.
- Prior experience in Sports industry or another charity is advantageous.
- Proficient in using Microsoft office and strong IT skills.
2 Personal Attributes
- A dynamic and mature person – passion for sports would be advantageous.
- Meticulous with high level of integrity and detailed oriented.
- Must have strong initiative, good communication, interpersonal skills, positive attitude and problem-solving skills.
- Strong team player with ability to work and builds rapport and collaborative working relationship with all levels.
- Ability to work independently and under pressure to meet tight datelines.
- Ability to work in a dynamic environment
- Ability to start at short notice is preferred or immediate.
Please email application enclosing resume and stating current and expected salary to: [email protected]. Only shortlisted candidates will be notified.
