Main Duties and Responsibilities
We are seeking a dynamic Purchasing Coordinator to join our pre-opening team in Mandai Rainforest Resorts by Banyan Tree. As part of the pre-opening team, the incumbent will play a pivotal role in establishing and managing the procurement setup for the Resort.
The incumbent will be responsible for gathering requirements, sourcing of items, negotiating, issuance and tracking of orders, storage, issue, maintaining and accounting for food & beverage, general supplies and for maintaining cleanliness of the stores area as per company’s policies.
- To ensure the timely procurement of all goods required by the Resort at the best available price and quality.
- To review purchase requisitions considering issues such as lead times, standardization, quantity discounts and purchasing budgets.
- To assist department in the resort in formulating their material requirements and to use competitive bidding or other approved procedures to obtain the best price.
- To manage supplier relations for maximum mutual benefits.
- To ensure the implementation of purchasing policies and procedures.
- To check daily receiving and store keeping procedures to ensure they are being followed.
- To check goods to see they are received, issued, documented, stored and requisitioned as per company guidelines.
- Maintain E-filing of Requisition forms and Purchase orders, ensuring that they are properly filled up and acknowledged by the requesting party.
- Ensure price quotes in the procurement system are updated.
- Ensure that we always maintain stocks within our approved Par stock.
- Market List are updated with the stock of all daily items.
- Assist on month-end inventory when required.
- Any other ad-hoc tasks assigned by the Purchasing Manager.
Job Requirements
- Professional certificate in Accounting, Finance, Business Management, Economics or a related field.
- 3 to 5 years’ experience in a similar capacity, preferably in the hospitality industry. Pre-opening experience would be useful.
- Experience in vendor management and contract negotiation.
- Ability to work in a fast-paced environment and manage multiple projects simultaneously.
- Self-motivated and able to work independently with minimum supervision
