The successful candidate is responsible to oversee the physical, operational and administrative aspects of the agile workplace. Also to ensure clean desk policies and health and safety regulations are complied with. The role will enforce awareness and education to promote healthy workplace behaviors, and implementing policies and procedures to improve efficiency and productivity. They also often serve as a point of contact between employees and management on conflict resolution.
Main Responsibilities
- Improve the physical, operational and administrative aspects of the agile workplace
- Assist company to archive Green Mark status, and implement sustainability practices
- Promote workplace safety, environmental friendly practices, waste reduction opportunities, sustainability, and energy conservation initiatives
- Ensure functioning of AV system and educate employees on proper usage of company’s facilities, meeting room & equipment
- Being champion for agile workplace and cultivate good workplace etiquette & culture
- Implement and communicate office policies & procedures such as policies on clear desk, work-from-home & facility booking etc
- Co-ordinate office events such as Townhall, social engagement and well being activities
- To conduct daily walkthrough of the office to identify areas for improvement and ensure a safe office for all
- Visitors’ management, maintain productive relationship with Building Management and contractors
- Coordinate with IT operations on projects relating to space modifications or hardware update activities
- Ensuring security measures are in place for after-hours facilities related emergencies
- Coordinate internally and negotiate all vendor contracts, catering, rentals and event talent/entertainment where required
- Contribute to the development and implementation of new and existing workplace technology products and services
Qualifications
- Proven experience as an Office Manager, Front Office Manager or Administrative Officer
- Minimum 5 years of relevant working experience
- Knowledge of Office administration responsibilities, systems and procedures
- Proficiency in MS Office (eg. MS Excel and MS Teams)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Good written and inter-personal communication skills
- Strong organizational and planning skills
- A creative mind with an ability to suggest improvements
