Responsible for daily warehouse operations, ensuring coordination and compliance with all necessary documentation, rules, and regulations.
Duties and Responsibilities
- Assist the Marine Logistics Manager in daily operations, including:Engaging and deploying sea staff for vessel assignments.
- Assessing and identifying high-potential sea staff for specific deployments and promotions.
- Conducting briefings for sea staff prior to vessel assignments regarding SEMS, charterer requirements, and unique trade or port specifications.
- Providing operational briefings on vessel and charterer requirements before sea staff join vessels.
- Monitoring and controlling daily vessel activities.
- Overseeing budgets related to the Operations Department.
- Maintaining compliance with Company SEMS, port, and charterer requirements in collaboration with the QHSSE Department.
- Arranging in-house and approved external training for sea staff.
- Conducting annual vessel operation inspection audits as assigned by the manager, in coordination with the DPA.
- Serving as a member of the shore Emergency Response Team for assigned vessels.
- Acting as an incident investigator when appointed by the Marine Logistics Manager or as required by the Designated Person Ashore.
- Managing formalities and documentation for sea staff sign-on/off with Flag State, Port Authorities, Immigration, and Customs.
- Maintaining an efficient filing system for the Operations Department.
- Sourcing and appointing agencies with the Marine Logistics Manager's approval.
- Reaching out to former seafarers for redeployment.
- Recruiting new seafarers and organizing interviews for senior officers with department heads.
- Verifying seafarers’ certificates and arranging medical check-ups as per charterer requirements.
- Authenticating seafarers’ certificates with relevant authorities and applying for Flag State licenses.
- Keeping seafarer personnel files up to date and monitoring certificate and document expirations.
- Updating crew planning/rotation lists and crew lists.
- Ensuring crew appraisal assessments are conducted, signed, and filed.
- Extending crew entry passes and ship landing passes with Singapore Immigration authorities.
- Declaring immigration clearances and outward port clearances.
- Updating crew articles, including sign-on/off via MPA Marinet.
Requirements
- Minimum Diploma in Logistics Supply Chain Management or Business Studies.
- Experience: 3-5 years in marine lubricant logistics supply operations.
- Knowledge: Familiarity with port operations and shipping/transport coordination.
- Skills: Proficient in Excel, with strong planning, scheduling, and marine delivery capabilities.
We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.
Wecruit Pte Ltd | EA License No. 20C0270
TEY WEI JIAN | EA Registration No. R24120855
