Key Responsibilities
Administrative and Organisational
- Diary management for assigned fee earners
- Arranging meetings/conferences
- Sending and responding to invites
- Make lunch/dinner reservations
- Prepare papers for meetings and deal with any necessary paperwork etc. following meetings attended by fee earners
- Travel arrangements to include preparing itinerary, book flights and accommodation etc changing and updating itineraries with little notice as required by changes in client and other work demands
- ChromeRiver and medical reimbursements submissions
- Maintain and update client and other relevant contact details on InterAction
- Photocopying and scanning as required
- Provide full support to fee earners in the full range of activities that are performed and to carry out any other duties as reasonably requested
- Assist with reception duty. Secretary may also be called upon under normal circumstances to cover the reception when the receptionists are busy coordinating drinks and biscuits/lunch for big meetings, etc.
- Provide support to business development events
Finance and Matter Management
- Including review of narratives, issuing invoices, chasing for debts, liaising with counsel to chase bad debts etc
- Intapp requests
- Close files requests
- Check correct rates are applied to the matter, including other offices’ rates
- Amending bill narrative
- Running WIP reports
- Billing (ensuring all disbursements are included)
- Add/amend additional billing parties via Intapp
- Run reports (billed and unpaid) as requested
- Ensuring bills are sent to the relevant parties and saved in the relevant matter worksite
- Chasing and recovering debts
- Prepare first draft of engagement letters
Technical
- Documentation
- ACRA/LawNet searches/E-filing
- Run conflict checks and compliance queris
- Prepare engagement letters
- To support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard
If you have what it takes, please send your resume to [email protected] or click APPLY NOW.
Data provided is for recruitment purposes only. Regrettably, only shortlisted candidates will be notified.
Business Reg No : 200611680D | Licence No : 10C5117 | EA Reg No : R2199023
