Job Description
i) Provide full secretarial and administrative support to the Chairman and family or extended family members.
ii) To ensure that the Chairman’s and the family members calendars are updated timely to capture all their appointments, dining arrangements, flight schedules and meetings.
iii) Arrange travel arrangements (flight, hotel, visa, transport, dining etc) including for Private Jet as required.
iv) Facilitate meetings (including taking meeting minutes, equipment set-up, sending reminders), workshops, conferences, seminars, events, business-related activities, and organizing catering when necessary.
v) Primary point of contact between the executive and all other stakeholders.
vi) To overseas travel with Chairman or Chairman’s family members when required.
vii) Handle requests, feedback, and queries quickly and professionally.
viii) Expense claims for Chairman and family members.
ix) Purchases for any item online when required for the Chairman and family.
x) Coordinate with drivers for transport requests for the Chairman and family or when required.
xi) To run personal errands for the Chairman and family or extended family members when required.
xii) Coordinate with other overseas PAs as and when required.
xiii) Assist with the preparation of PowerPoint presentation slides or any other office work required.
xiv) Any other ad-hoc duties assigned.
Pre-Requisites
i) Diploma in Business Administration or related disciplines.
ii) At least 5 years of relevant experience in the hospitality industry or similar capacity.
iii) Excellent communication skills (both written and oral).
iv) Strong team player with excellent interpersonal skills.
v) Pro-active, versatile, and highly independent with a positive working attitude.
vi) Able to work late on occasion weekends when the need arises.
vii) Able to travel at least 50% of the time and out of office 80-90% of the time.
viii) Ex-cabin crew will be an advantage.
ix) Able to start work immediately will be an advantage.
x) Experience in supporting C-suite level.
Must Have Factor
i) Experience in supporting Director level.
ii) Priority for ex-cabin crew.
