What do we do?
Arcadis DPS Group is the world’s leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. With sustainability at the heart of everything we do, our focus is on maximizing our impact aimed at improving quality of life. The solutions we develop, address important societal challenges around resilience, places, and mobility. Leveraging data and technology, we have the capabilities and services to meet client demands driven by global trends such as urbanization, climate change, digitalization, evolving stakeholder expectations and potential unforeseeable events.
With over 36,000 people, in over 70 countries, dedicated to improving quality of life, a career at Arcadis DPS Group is truly rewarding with excellent benefits and opportunities to develop your technical and professional development.
What are we looking for?
Our Advanced Process Manufacturing, Singapore is seeking an experienced Project Administrator with a solid background in construction support to join our growing team in Singapore. This role will require a strong knowledge of Tool Install projects. The primary focus of this position is related to risk and issue management supporting the project goals and milestones.
The successful candidate will play a key role in providing administration services for the project team. In this exciting and busy role, the Project Administrator will be tasked with coordinating a wide range of administration, reporting, office management, documentation, and quality system tasks.
Job Scope:
Key responsibilities include but are not limited to:
- Support Site Lead for data entry and risk management
- Consolidate and report out tool install indicators
- Consolidate and report out constraint log issues
- Assistance in tracking and reporting of indicator programs (green badge sponsors, tool closeouts, forecasts, incident investigation reports, leading safety indicators, lagging safety indicators, etc.
- Maintain appropriate levels of office supplies and materials
- Efficient delivery of onboarding and access requests
- Co-ordinate employee office set up, moves, and transfers
- Assistance in preparation to presentations and communications to customers
- Maintain accurate communication lists (contact lists, phone lists, on call, work hours, etc.).
- Schedule, coordinate, and attend meetings to capture and publish meeting minutes
- Schedule and coordinate meetings to support communication objectives
- Other ad-hoc duties as required.
Job Requirements:
- Demonstrated experience supporting multidisciplinary project teams
- Relationship management and coordination experience
- 2 years of administrative assistance experience
Skills:
- Reporting proficiency
- Basic understanding and ability to pull reports from project integration and schedule management systems and other databases
- Strong IT Skills in MS 365
- Excellent communication, stakeholder management and presentation skills
- Strong organisational skills and attention to detail
- Analytical, problem-solving skills, and the capability to work well under deadlines.
