Roles & Responsibilities
- Direct report to Project Manager.
- Updating every quarterly on all organization charts, project directory and weather and manpower records for monthly project report submission.
- Attentive to answer and screen all incoming calls, raise Purchase Orders for all stationery, manage site office supplies and equipment like online printers, scanners, wifi, staff computers and communicate with the office HR department for assistance whenever necessary.
- Handle worker's monthly salary, supplier’s payment, monthly petty cash, preparing site working pass, induction records, assist in preparing correspondence to project consultants, clients, sub-contractors, filing of all delivery orders and documents in a systematic order for annual site and government audits.
- Handle site staff's monthly timesheet, leave application, OT application and approval and onboarding for new staff.
- Circulate to site staff site correspondence and ensuring their timely endorsement and filing to meet company’s ISO requirement.
- Understanding worker's pay policy. Prepare, process and complete worker's salary by deadline to ensure accuracy and timely submission to HQ.
- Updates foreign worker’s address to ensure workers have proper registered address, ensure workers attend courses as scheduled, ensure proper handling of work permit card & passport.
- To assist in arranging workers dormitory, transportation for the workers.
- Able to assist site staff in ordering of hardware materials and keep proper records ie requisition form and DO.
- To manage and resolve conflicts, feedback and complaints pertaining to project.
- Liaison between internal and external party for any projects issues. Coordinate with clients, residents, government bodies and any party as directed.
- Prepare circulars, letters, notices and updates on work progress.
- Attend meeting or dialogue sessions when necessary.
- To report and obtain Management approval/permission for any proposal of action plan pertaining to project matter.
- Coordinate and prepare site staff and workers courses.
- Ensure proper filling for all documents.
- Assist other general administrative support to the project team.
- Perform other duties as assigned.
- At least 1 Workforce Skills Qualification (WSQ) Statement of Attainment is preferrable.
