Title: Finance Executive
Reports to: Finance Manager
Objective: Maintains Financial Report
Special Relationship:
1) Head of Secretariat
2)Hon Treasurer
3)Team members
4)HODs
5)Training Executives
Key Responsibilities are:
1)Sales and Accounts Receivable Maintenance
•Maintain Debtors Ledger
•Prepare monthly Aging Report
•Liaise with HOD & Training Executives on the collections
•Prepare and split AR listings for various departments
•Issue External and Internal invoice using MYOB
•Submit sales invoice to Government/Private Portal (Vendors@Gov, Ariba, etc)
•Prepare manual SFC Receipts.
•Verify receipts and update Training Executives.
•Prepare and update payment receipts listing eg. SFC, PayPal, AXS, Nets, Paynow, Cheque, etc.
•Reconcile payment received via different payment mode eg. SFC, PayPal, AXS, Nets, Bank Transfer and Cheque against monthly event closing listing and budget/ event P&L
•Liaising with stakeholders for other adhoc administrative works
Other related duties
2)Accounts Payable Maintenance
•Maintain Creditors Ledger
•Prepare monthly AP Aging Report
•Prepare Payment Vouchers and claims fortnightly
•Prepare Cheques fortnightly
•Review Approved Vendor List
•Verify and input all Supplier's Invoices into MYOB and ensure all provide correct code and event name/date.
•Verify Staff Claims / Part-timer's Salary and CPF
•Reconcile supplier invoices with event budget/P&L
•Verify honorarium rates and payment approval
•Prepare Payment Vouchers and Cheques and checks payment status
•Prepare and verify of Purchase Orders.
•Prepare payment log and monitor honorarium payment to Council Members
•Maintain Payment listing
•Tracking Suppliers invoice and accrue event expenses versus the approved budget/ event P&L
•Preparation of Paypal refund for Fee wrongly paid or overpaid to IES
•Other related duties
3)General Ledger Maintenance
•Prepare of monthly accounts for IES, IEH, ESPL and IESA
•Responsible for transactional accounting, General Ledger and Monthly Closing
•Preparation of monthly Balance Sheet Schedules
4)Cash and Bank Maintenance
•Prepare monthly Bank Reconciliation
•Prepare and liaise with bank for Direct Debit/Credit Authorization Arrangements
•Bank in Cheque & Cash
5)GST Services
• Prepare and reconcile GST Report
6)Audit
•Consolidate yearly accounts for external auditor
•Attending to queries from Audit Planning, Pre-final Audit, Final Audit and Completion of the Audit
•Preparation of Audit Schedules/ documents from Audit Planning, Pre-final Audit, Final Audit and Completion of the Audit
•Preparation of Consolidation of Accounts
•Review Group and Subsidiaries Financial Statements
•Coordinate with Finance Committee to review the Financial Statements and liaise with the auditor on all the comments
7) Taxation Services
•Consolidate yearly accounts for tax agent
•Attending to queries for Estimated Chargeable Income and Final Tax
•Preparation of required schedules / documents for tax agent
•Review Tax Computation and Income Tax Return
Required Competencies / Skills:
•Have leadership roles
•ACCA/ Degree in Accountancy or equivalent qualification
•Strong accounting and auditing knowledge
•Consolidation experience or other subject-matter experience is advantageous
•Able to multi-task, handle pressure and committed to delivering quality work within tight timelines
•Is a team player and able to work independently with minimum supervision
•Hardworking and takes pride in his/ her work
•Have initiative, keen to learn new things and acquire new knowledge
•Mature personality and willing to learn
•Good interpersonal and communication skills
•Proficient in accounting software (MYOB) and Microsoft Office (MS Office)
•Professional character and possess good etiquette
