HR/Administrative/Financial Assistant is responsible for supporting the company's daily human resources, administrative and financial operations to ensure the smooth progress of various affairs. This position requires strong communication skills, organizational skills and a meticulous work attitude.
I. Main Responsibilities
1. Human Resources Support
· Assist in the implementation of the recruitment process, including posting recruitment information, screening resumes, arranging interviews, following up on recruitment progress, etc.
· Maintain and update employee files to ensure the accuracy and timeliness of employee information.
· Assist in the handling of employee entry, resignation, transfer, regularization and other procedures.
· Assist in organizing human resources management activities such as employee training and performance appraisal.
· Assist in handling employee relations affairs, such as employee attendance management, holiday management, welfare distribution, etc.
· Any other HR related admin and project works.
2. Operations - Administrative Support
· Assist in organizing internal company activities and meetings, including booking venues, preparing meeting materials, etc.
· Responsible for the organization, filing and management of documents and files to ensure the confidentiality and standardization of documents.
· Assist in receiving visitors and handling daily communication matters such as phone calls and emails.
· Assist in the drafting and distribution of company documents, notices, and announcements.
· Assist in submission of Quotations and supporting documents to the customer to proceed with work orders for projects.
· Coordinate with various stakeholders in ensuring the smooth operations of work orders.
3. Payroll support
· Assist in attendance and payroll computations in preparation for finance salary disbursement.
Assist in CPF computations and payments.
I. Job Requirements
· Any related certificate in finance, accounting, human resources, administrative management and other related field are preferred.
· Have certain financial knowledge and be familiar with basic financial operation procedures.
· Have strong communication skills and teamwork spirit, and be able to work efficiently under pressure.
· Proficient in using office software such as Word, Excel, PowerPoint, etc.
· Have good time management skills and be able to handle multiple tasks at the same time.
· Be meticulous and conscientious, and have a good sense of responsibility and professional ethics.
II. Others
· Those with relevant work experience will be given priority.
· Need to have a certain sense of confidentiality and be able to handle sensitive information.
This position is an important support role for the company's operations, requiring strong comprehensive ability, meticulous work and a high sense of responsibility.
