Manager, Wee Kim Wee Centre

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Faculty Recruitment and Onboarding
  • Provide administrative and logistics support for faculty recruitment and campus visits:
    • Placement of advertisements in local and overseas portals
    • Manage queries from search candidates
    • Compile candidates for search committee's review
    • Arrange campus visits for shortlisted candidates
• Compile and prepare dossier with recommended candidates for submission
• Work with HR for hiring process
• Coordinate and manage onboarding process
• Adjunct Recruitment and Onboarding
  • Provide administrative and logistics support for adjunct recruitment:
    • Placement of advertisements
    • Manage queries from search candidates
    • Compile candidates for team's review
  • Work with HR for hiring process
  • Coordinate and manage onboarding process
  • Permanent and Contract Hires and Onboarding
• Permanent and Contract Hires and Onboarding
  • Provide administrative and logistics support for permanent and contract hires when required:
    • Placement of advertisements
    • Manage queries from search candidates
    • Compile candidates for review
    • Arrange interviews for shortlisted candidates
  • Work with HR for hiring process
  • Coordinate and manage onboarding process
  • Support in hiring of researcher assistants
• Manage and Support Faculty and Administration Staff in Human Resource Matters
  • Coordinate and administer the formalization of faculty's administrative appointments, joint appointments and re-appointments.
  • Provide administrative support for administrative staff's training matters.
  • Ensure that the faculty and administration practices are aligned with the SMU's policies and practices.
  • Maintain proper housekeeping of hiring records and onboarding documentation and all human resource-related data in the College's cloud storage.
• General Office Management
  • Work closely with the Assistant Dean to coordinate and arrange monthly team meetings and team building activities
  • Manage the mail for the office and faculty
• Work as a team member to support College-wide activities and events

• Degree with 3 to 5 years of relevant work experience
• Good working knowledge of Microsoft Office, Outlook, and Adobe Acrobat.
• Prior experience in confidential positions preferred.
• Matured with excellent interpersonal and communication skills (both written and spoken).
• Diligent and organised, excellent time management skills with ability to work well under pressure.
• Analytical and meticulous with attention to important details.
• Possess good administrative and organisational skills
• A good team player yet independent and with good initiatives.

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Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.