Roles & Responsibilities
- Liaise with Head Office on employment matters, including onboarding of employees
- Liaise with outsourced IT service providers to set up and manage IT equipment and IT Matters
- Liaise with building facilities management on office maintenance or fault reporting
- Liaise with outsourced cleaning vendors to ensure clean, neat and tidy of the meeting rooms, common areas and pantry.
- Make travel reservations and arrangements for employees, i.e. book air tickets, accommodation, and purchase travel insurance
- Maintain proper records for equipment provided to employee for work purposes – computers/mobile phones etc.
- Upkeep the office equipment and monitor their servicing arrangements
- Arrange and facilitate client meetings at the office, i.e. prepare meeting facilities and refreshments
- Plan, source for vendors and quotes for pantry supplies, office stationery, ad-hoc events and festivities
- Maintain and organize office admin purchases and expenses
- Manage the inventory for pantry supplies and stationeries
- Assist with couriering documents (local / overseas) and receiving mail/documents
- Any other ad-hoc duties as assigned
Qualifications, skills and experience:
- Pleasant, meticulous, and good interpersonal skills
- Able to multi-task and work independently
- Able to communicate fluently in English
- Knowledge of MS office
Preferably with 2 years of experience in administration work and customer service
