Job Description : PURCHASER
Function objectives
The Purchaser is the primary agent for acquiring goods and services for the vessels. Ensures that the acquisition is being processed efficiently, against lowest cost of ownership in combination with consistency of the quality of service to the customers.
Generic responsibilities and specific tasks
1. Purchases goods and services for the vessels on behalf the assigned responsibilities of “budget responsible person”, assuring lowest cost of ownership in adherence with set quality standards and budget settings, therefore:
- selects a vendor from the vendor list in order to achieve lowest cost of ownership of the purchased goods and services when goods or services are not part of a group wide purchase agreement or when the vendor is not black listed;
- purchases authorized goods and services according to legal and other relevant requirements and specifications;
- reports to the “budget responsible person” and the vessel concerning all the purchasing and logistics of the acquired goods and services.
2. Communicates with, and informs business partners incl. the vessels internally and externally, such as but not limited to the requestor, the authorizer and the receiver of the goods or services, as well as any involved third party and vendor on a business like and smooth manner, therefore:
- maintains daily contact with suppliers and valuates their performance in accordance with the Company’s vendor rating system;
- informs the Group Procurement & Purchasing Manager on the performance of the suppliers.
3. Is responsible for purchasing and the correct payment of the invoices thereafter in adherence with the Companies policies, guidelines, procedures and work instructions, therefore:
- commits the Company for a single purchase order with a vendor after proper authorizations of the expenditure;
- follows the order process, reports disruptions and takes relevant action if and when necessary;
- reports to the manager of a team concerning the collective results of the team related to Procurement;
- informs the Group Procurement & Purchasing Manager concerning all matters that influence Vendor Rating, on functional and policy matters and all issues concerning the used purchase systems, organization and on all matters on groupwide contracts.
4. Contributes to the development of the Company’s quality system and risk management by following and improving the procurement processes and the processes supporting these.
5. Ensure new vendors are set up in accordance with group procedures, therefore:
- details entered and updated in CRM as required;
- request approval for vendor entry and inform responsible person for activation.
6. Performs any other specific responsibilities or tasks assigned to him by the Management.
Function requirements
Minimum educational level
- Diploma “Marine Purchasing and Supply” or equivalent certificate representing a Bachelor’s degree on procurement and supply chain.
Minimum work experience
- 3 to 5 years of experience as a purchaser or similar in the maritime sector.
Knowledge, skills and abilities
- Excellent verbal and written communication in English and local language(s) as required;
- Excellent reporting skills;
- Good knowledge of MS-Office including Outlook;
- Obeys the code of professional ethical issued by the Dutch Purchase Management Association (NEVI).
- Knowledge AMOS M&P and ShipServ.
- Works accurately and diligently
