Admin Support Staff

This advertisement is for recruiting for the position of Admin Support Staff.

If successfully selected, you will be seconded to MOE primary school located in King’s Road.

Contract Period: From 01 Jan 2025 to 31 Dec 2025

Option to Extend: for a further period of 1 years from 1 January 2026 to 31 December 2026

Personnel to be deployed at the following hours :

Total 42 work hours per week (both school term and school holidays):

• Mondays to Thursdays : 9:00am to 6:00pm, inclusive of 30 minutes lunch break.
• Fridays : 9:30am to 6:00pm, inclusive of 30 minutes lunch break.
• Service not required on Saturdays, Sundays and gazette public holidays. If it is required, it should not exceed two (2) Saturdays a year.
• The work hours during the contract period are subject to change by the school, so as to meet school operational needs.

The Personnel shall be competent to perform the following:

The personnel will report to the Administrative Manager (AM)

Reception:

• Frontline Customer service - manage reception counter, handle incoming phone calls and inquiries from stakeholders, including general public and parents.
• Assist students who are unwell/injured in the sick bay. Administer basic first aid for students if necessary.
• Logging of lost and found items and keeping track of school keys that are signed out.
• Assist in the setup of the Conference Room for meetings.
• Packing of resources for timely distribution to students and/or teachers.

Administrative Support

• Provide support in matters related to students, for example

1. Assist in P1 registration and P1 Orientation.
2. Assist in administration of students on Leave of Absence (LOA) and act as point of contact with LOA parents.
3. Assist in P6 DSA application and S1 Posting.
4. Updating student details in school cockpit and filing of student documents.

• Assist with daily General Office administrative duties such as maintaining records and managing office supplies.
• Provide support to school events where necessary.
• Any other ad-hoc duties assigned by the School Leaders and AM

Personnel is to sign an undertaking to safeguard official information.

The personnel shall minimally have the following qualifications, skills and experience:

• GCE O Level (or equivalent).
• 2 years of relevant work experience.
• Good interpersonal, communication and collaborative skills.
• Comfortable with handling different profile of stakeholders.
• Pleasant and patient in dealing with both parents and school children.
• Self-initiated and ability to multitask with good time management.
• Proficient in Microsoft Office.
• Conversant in both English and Mandarin.

In addition, the personnel should preferably have:

• Previous similar working experience in MOE school(s).
• Valid First Aid Certificate.