Responsibilities:
- Assist in coordinating and scheduling training programs, workshops, and seminars for employees.
- Track employee training records, ensuring that mandatory training is completed on time.
- Assist with administering and manage the company's insurance policies, acting as the primary point of contact for all insurance-related matters, including employee and corporate coverage.
- Liaise with insurance providers to ensure all policies, both corporate and employee-related, are up-to-date, addressing any issues and ensuring smooth policy administration. Assist with recruitment, onboarding, and compliance for local and foreign interns/apprentices.
- Handle work passes, visas, and regulatory requirements for foreign candidates.
- Assist in identifying, evaluating, and selecting IT service providers for server hosting, software development, and data security, and establish service agreements outlining responsibilities and expectations.
- Act as the primary point of contact with the IT service providers, ensuring smooth day-to-day communication, service support and issue resolution.
- Assist in implementing and maintaining ISO certification, ensuring compliance through documentation, internal audits, and training support.
- Liaise with external auditors and departments to facilitate audits, address non-conformities, and report on ISO performance metrics to management.
- Maintain accurate and organized filing systems for all documents.
- Minutes taking, prepare reports and presentations as needed by management.
- Manage and maintain executive’s calendars, including scheduling appointments, meetings, and coordinating logistics.
- Other ad-hoc duties as assigned.
Requirements
- Diploma or Bachelor's degree in Business Administration, Human Resources, Accounting or a related field.
- Proven experience in an administrative or coordinator role, preferably with exposure to L&D, insurance, or HR-related tasks.
- Excellent organizational and multitasking skills.
- Strong communication skills (both written and verbal).
- Ability to generate professional minutes of meeting and presentations.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong problem-solving abilities and attention to detail.
Interested candidates, do send your resume to [email protected]. Shortlisted candidates will be notified through email for an interview.
