Job Responsibilities:
- Provides administrative support to other team members as required to achieve functional objectives and deadlines
- Provide full secretarial service as per Project Contract Requirement
- Provide comprehensive and efficient administration and secretarial support
- Handling and monitoring project files including confidential files
- Coordinate appointments, meetings and conferences
- Ensure efficient management of incoming and outgoing mails/ materials
- Handle travel and hotel/ accommodation arrangements
- Prepare and call for meetings
- Coordinates document review and approval processes.
- Ensures compliance with company and legal document management requirements.
- Resolves document control issues and conflicts.
- Archives and disposing of outdated documents.
- Manages and maintains updated documentation throughout the work processes and project life cycle based on the company’s policies and procedures
- Secures the management of original documentation and arranges duplication and printing for distribution based on the distribution list under the direction of direct supervisor
- Monitors the movement of documentation based on tracking log, files and organises all the documentation for safe-keeping, storage and archiving based on the operating policies and procedures
- Produces reports and statistical figures to indicate the status of work progress and updates the spreadsheets into the computer dossier based on the obtained information
- Compiles, organises and updates records into the computer system on a routine basis to ensure accurate data is available for use when required by relevant personnel/department
Job Requirements:
- GCE ‘A’/’O’ Level/ Nitec/ Higher Nitec/ Diploma
- Minimum 3 years of relevant experience as document controller in oil & gas or similar industry
- Good working knowledge of MS Office, Excel and Power Point
- Adequate skill in written and spoken English
- Positive working attitude
- Merticulous
- Good team player and able to work independently
- Good communication and interpersonal skill
- Able to work overtime at times
Our Address and Working Hours:
Seatrium (SG) Pte. Ltd.
(Tuas Boulevard Yard)
80 Tuas South Boulevard, Singapore 637051
(Islandwide transport)
Mon - Thurs: 8am - 5:15pm
Fri : 8am - 4.30pm
Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.
We regret that only shortlisted candidates will be notified.
Please note that your personal data disclosed to Seatrium (SG) Pte. Ltd. and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.
