- Oversee daily administrative tasks to ensure smooth office operations.
- Implement and manage e-filing and record-keeping systems.
- Review and approve purchase requisitions and advance payments.
- Verify invoices and manage GST documentation.
- Review monthly accounts payable (AP) and accounts receivable (AR) aging reports, and follow up on payment status with the sales team.
- Verify staff claims and reimbursements.
- Manage petty cash transactions.
- Create business partner data and occasionally item codes in the accounting system.
- Manage contracts and services, including renewals and terminations.
- Track staff hours for audit cost estimation.
- Develop and maintain office processes and procedures.
- Promote safety awareness and ensure compliance with safety regulations and risk assessments (RAs).
- Maintain ISO accreditation by reviewing and updating processes.
- Manage fixed asset records.
- Act as a liaison between third-party providers, management, and employees for company-related matters.
- Supervise, mentor, and coach staff members.
- Conduct periodic inventory counts, reconciliation, and adjustments.
- Record inventory movements and prepare monthly inventory reports.
- Conduct staff appraisals and manage performance reviews.
x
