XCL World Academy is seeking to recruit a Procurement Executive to support the Procurement and Finance Team operations.
Main Responsibilities
● Able to add value to the company by obtaining quality goods and services at competitive prices.
● Ability to source vendors and negotiate favourable prices through volume orders or proposed payment terms.
● Safeguard the assets of the company and ensure there is control.
● Manage and distribute office supplies to respective stakeholders/departments
● Executes purchase requisitions processes, creation of purchase orders and tracking of goods received.
● Verifies that the order and quantity purchased is within the agreed budget and approvals.
● Process Goods Received Note (GRN) on timely basis.
● Review and follow up closely on open POs due to month-end closing.
● Ensures timely purchasing and delivery goods are aligned.
● Ensures compliance with the best practices, market standards and regulations.
● Process and ensure the accuracy of the submitted documents and liaise with the requestors or vendors.
● Coordinates and collaborates with requesters and other relevant parties when purchase is made.
● Able to positively contribute to other project and other administrative or ad hoc duties as assigned.
● Submission of Fees Protection Scheme (FPS) Insurance.
● Ensures compliance with the best practices, market standards, regulations and CPE regulation in relation to FPS Insurance and reporting.
Person Specifications
● Minimum Diploma in Business Management / Accounting or Administration or other relevant courses.
● Knowledge of Purchase Requisition, Purchase Order and Goods Received Note processes.
● Minimum 3 years’ experience in similar role.
● Meticulous, Responsible and able to follow up closely in ensuring issues are resolved in a timely manner.
● Excellent communication skills in English (verbal and written).
● Possess excellent time management skills, highly detail oriented, multitasking and ability to work under minimal supervision.
● Competencies in data entry, analysis and computer skills in Microsoft and Google Suites.
● Liaise and build relationships with key vendor contacts.
● Ability to work both independently and as part of a team.
● Ability to work and thrive in a fast-paced environment.
Application
Interested applicants are welcome to apply by 21 October 2024.
About us
XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmes.
We aspire to recruit employees that share and understand our commitment to empowering an international community of happy learners who aspire to positively impact others. We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity and criminal record checks.
