Main Duties and Responsibilities
The Culinary Administrator will support the Director of Culinary and the Culinary team in managing administrative functions, coordinating with various departments, and ensuring smooth operations within the culinary department. Equipped with a strong background in food service administration and excellent service skills, the incumbent will provide support to assist the Director of Culinary and the team in the execution of their responsibilities.
Key Responsibilities
Administrative Support:
- Manage the scheduling and coordination for culinary team members.
- Handle correspondence and communication between the culinary department and other hotel departments.
- Maintain and update culinary inventory records, including tracking supplies and placing orders as needed.
Event and Menu Support:
- Provide administrative support for special events and private dining functions, including coordinating menus, staffing, and logistics.
- Assist in the creation and management of menu changes, ensuring accurate and timely updates in collaboration with the Chefs.
Financial Management:
- Assist in budgeting and financial planning for the culinary department.
- Monitor and report on expenditures, ensuring adherence to budgetary constraints.
- Process invoices and track payments related to culinary supplies and services.
Operational and Team Coordination:
- Coordinate with vendors and suppliers to ensure timely delivery of high-quality ingredients and materials.
- Oversee and manage culinary department documentation, including health and safety compliance records.
- Assist in the development and implementation of standard operating procedures and policies.
- Facilitate communication and collaboration within the culinary team to ensure efficient workflow and high standards of service.
Job Requirements
- Diploma or Professional qualification in Culinary, Hospitality Management or a related field
- 2 to 3 years’ experience in culinary administration or similar, in a luxury hotel or resort setting.
- Advantageous to have pre-opening experience.
- Strong interpersonal, communication and organizational skills.
- Strong knowledge of food safety standards and health regulations.
- Attention to detail and work well under pressure.
- Able to handle matters independently, and able to exercise self-motivation to enroll and complete projects.
